Managing my time

This is a lifelong challenge for most of us. I see my kids struggle with it, my friends and colleagues, and of course myself.

Coffee is one of my routines. I look
forward to coffee at about 9.30 and
3.30 each day. The other day I was
out at 3.30 and in a rush, so I bought
a coffee from a convenience store.
Not bad, either!

Last week a friend called me about our Saturday plans. She asked how I was and I told her I was in the midst of a crazy week where some bigger things had all landed on my desk at once. I had several Zoom meetings, for two of them I had to spend significant time preparing information to present. On top of that the prayer booklet that I've been working on was finally printed and there was a flurry of activity surrounding that, including a trip into town to sign thank you cards for contributors. In the same week we were doing final proofreading for the Winter issue of the magazine, something that only happens four times a year, but last week it collided with these other things.

My friend said, "Wow Wendy, that's quite a bit of juggling!"

I said, "I usually juggle quite a lot, and manage it fairly well, even enjoy it; but this week is a bit over the top." 

I have several job titles, including OMF Japan Social Media manager, Japan Harvest Managing Editor, and Website responder. Now added to that is Pre Home Assignment Workshop facilitator. Most of the time I love it. I love variety and hate boredom, this collection of jobs suits me well and most of time I can make them fit well with one another.

What do I use to keep me organised?

• Asana.com (see my post about that here). This keeps me on track with deadlines in my publishing work (I usually have dozens of deadlines  in any given month).
• A running list on my phone where I tick off (US=check off) the items as they're done through the day, this saves me when I remember I need to do something later and because I nearly always have my phone nearby, it's brilliant. I used to use PostIt notes, but they aren't nearly so convenient.
• A calendar next to my computer and one in my handbag. Yes, I'm a physical calendar kind of girl. Not so good for keeping track of Zoom meeting links, but I haven't had many of those to deal with on a regular basis.

This next list is not so much tools for time management, but more helping with organising multiple bits in projects: when it comes to organising publishing work, I use a variety of other tools, including: 

• Trello (a collaboration tool for organising projects, particularly useful for working in a remote team, we use it for social media planning)
• Google docs: sheets is a particularly helpful way to lay out content such as a publishing schedule or a list of articles for a magazine, in a way that is easy to understand and for others to access.
• Dropbox: I use this extensively when working with files that others need to access, such as other magazine team members.
• Social media scheduling tools (yes there are such things, and I only use them for work, not my personal account): Buffer, Hootsuite, and just today I'm starting to try out a new one called "Later". But I'm still searching for the "perfect" one, any suggestions welcome!

Yes, it's complicated, but I wouldn't be able to do these jobs efficiently without these tools to help me stay on top of things. These tools also help me to relax when I'm not working: I know that I don't have to hold everything in my head, that I'm probably not going to forget important things, because they are recorded in a place that will remind me.

Routines also help me, though my weeks aren't tightly scheduled because I dislike being over-regulated.

What do you use to help you stay organised? Everyone has different responsibilities and a different style. Mine certainly has changed over the years as my boys have needed me less. Different people tolerate different levels of disorganisation and some thrive on being last-minute people. Others, like me, like a certain level of unpredictability, but don't enjoy being panicked.